Zeta Charter Schools: HR & Operations Automation
Days → 5 min, ~$60/mo, Hours saved
The Challenge
Zeta Charter Schools manages HR and operations across 11 schools, with data spread across six disconnected platforms: Greenhouse, Zoho CRM, Zoho Desk, Checkr, SafeSchools, and Google Sheets. Systems were perpetually out of sync, key decisions took days to make, and staff were spending hours each week on manual data reconciliation. Monthly automation costs had ballooned and Zapier usage exceeded 20,000 tasks per month with no scalability ceiling in sight.
What We Built
SeqHub engineered a Python-based data pipeline that reduced network-wide synchronization time from multiple days to under 5 minutes. The build included:
Real-time org chart system across all 11 schools with rule-based verification
Automated resume intelligence pipeline from Greenhouse directly into Zoho CRM
Slack notification bridge for support desk communications
Automated fingerprint voucher distribution for compliance workflows
Full automation rebuild migrating 20,000+ monthly Zapier tasks into Python and Google Apps Script
The Outcome
Recruiters saved hours per week on manual reconciliation, customer support responsiveness improved materially, and compliance tracking tightened across all 11 schools while infrastructure costs dropped to approximately $60/month.
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Ready to see results like these?
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No pitch, no pressure. Just an honest look at where AI automation and data engineering can create immediate, measurable value for your organization.